Application and Selection Process

MedDevDoc Guide for Applicants

Quick Guide to MedDevDoc


a)     Call

There will be two open calls for applications to the MedDevDoc Programme:

  • Call: Opens on 4 January 2024 for approximately 12 weeks (proposal submission deadline is 4 April 2024).

b)     Requirements for the application

The following documents are required for the application:

 Part A: Administrative information on the applicant, preferred Primary Academic supervisor, project proposal title, and potential secondment host (if available).

 Part B: The project summary (max. three pages) and a motivation letter (max. 1 page) must be uploaded as PDF files. The project summary will include a scientific background, 2-3 research objectives, an outline of the methodology, a description of the expected impact, and an identification of any ethical issues. The motivation letter should describe the student's motivation to participate in MedDevDoc, as well as the ambitions and goals of the applicant in the five years beyond their Ph.D.

Curriculum Vitae: (max. three pages) including the applicant's academic and research achievements (with two references).

English Language Qualification

c)     Selection process

The selection process will be divided into two stages:

Stage 1: Selection based on a submitted application (three experts from IPRP (External International Peer-Review Panel) will review each application).

Stage 2: Selection based on interview; candidates will be invited to an interview (either in person or via an agreed virtual method). The discussion will consist of a 15-minute slide presentation, with applicants describing their previous scientific work, followed by 10 minutes.

Submission of the Application

Applications must be submitted via the online application system on or before the call deadline (4 June 2024). To apply, all applicants need to register in the system. Each applicant will receive individual login details. Once registered, applicants can offer relevant information to the system, stored there until they submit the application or decide to change information recorded earlier. The online application system will automatically close at midnight Irish time on the submission date.

Eligibility Check

All applications will be checked for eligibility once the online application system is closed. All applicants will be informed of the results of eligibility checking. If an application is found ineligible, applicants will be provided with an explanation of the grounds for ineligibility.

Ethics Check

All eligible proposals in which ethics issues are raised will undergo ethics review. If you answer yes to any of the ethics questions in your online application, you must include an ethics self-assessment in your proposal. Please refer to the Guide for Applicants for further information on ethics checking.

International Peer-Review

Each eligible application will undergo external international peer review. Three independent experts (Peer Review Panel) will evaluate each proposal in line with the evaluation criteria described in the Guide for Applicants. 

Ranking of Applications

Applicants will be ranked based on their scores from international peer review.  The weighted score will be subject to a threshold of 50%.

Interviews of Top Scoring Candidates

Several top-scoring candidates will be invited to the next phase, a competency interview by an Interview Panel. The final mark for each candidate will comprise the score for the research proposal (50% weighting) and the interview (50% weighting).

Final Funding Decision

The MedDevDoc Steering Committee will endorse the final funding decision based on the recommendations of the Peer-Review Panel and Interview Panel.

Studentship Offers to Successful Candidates

The MedDevDoc Programme Manager will inform successful candidates, after which Human Resources will issue formal letters of offer based on the final funding decision of the Steering Committee.

Redress Procedure

All candidates have a right to a redress procedure if they feel that there has been a shortcoming in how their proposal was evaluated. To avail of that procedure, the applicant must request redress within 15 working days of receiving feedback on the eligibility check or proposal evaluation. Submissions must be emailed to using the redress form available above. A Redress Committee will examine redress requests. Please see the Redress Request Form or Guide for Applicants for further details.