Application and Selection Process

Link to Apply

MedDevDoc Guide for Applicants 2024

List of MedDevDoc FIs for Applicants (26.01)

Quick Guide to MedDevDoc 2024


a)     Call

There will be an open call for applications to the MedDevDoc Programme:

  • Call: Opens on 15 January 2024 for approximately 12 weeks (proposal submission deadline is 15 April 2024).

The Guide for Applicants to Call 1 of the MedDevDoc Fellowship programme can be downloaded above. This guide provides an overview of the programme and practical guidance for potential applicants, including details of the;

  • programme, fellowships, and calls
  • eligibility criteria
  • evaluation criteria and selection process
  • contact details
  • application templates
  • Please find below the call document (advertisement), application and selection process outline, redress procedure and request form.


b)     Requirements for the application

The following documents are required for the application:

 Part A: Administrative information on the applicant, preferred Primary Academic supervisor, project proposal title, and potential secondment host (if available).

 Part B: The project summary (max.3 pages) and a motivation letter (max. 1 page) are uploaded as PDF files. The project summary will include a scientific background, 2-3 research objectives, an outline of the methodology, a description of the expected impact, and an identification of any ethical issues. The motivation letter should describe the student’s motivation to participate in MedDevDoc, as well as the ambitions and goals of the applicant in the five years beyond their Ph.D.

Curriculum Vitae: (max. 3 pages) including the applicant's academic and research achievements (with 2 references).

English language qualification


c)     Selection process

The selection process will be divided into two stages:

Stage 1: Selection based on a submitted application (three experts from IPRP (External International Peer-Review Panel) will review each application).

Stage 2: Selection based on interview; candidates will be invited to an interview (either in person or via an agreed virtual method). The discussion will consist of a 15-minute slide presentation, with applicants describing their previous scientific work, followed by 10 minutes.



Studentship Details

During the 60-month MedDevDoc Programme, NUIG will publish two calls for applications and recruit 25 Doctoral Students. Masters (MSc) forms the target group for MedDevDoc in Biomaterials, Biomedical Engineering, Tissue Engineering, Cell Biology, Biology, Biochemistry, or related disciplines from different genders and nationalities. They must still need to have a doctoral degree. Medical Doctors are also invited to apply if they can demonstrate an understanding of the clinical or life sciences research process.

All applicants, for whom first language is not English, must present an English language qualification taken within two years before the application (Suggested English language qualifications include IELTS, Cambridge C1 Advanced, Cambridge C2 Advanced, TOEFL iBT/TOEFL iBT Home Edition, Pearson PTE and Duolingo).



a)     Studentship funding breakdown

Med Dev Doc will recruit 25 doctoral fellowships for a maximum of 4 years. Amounts provided for the benefit of the students are as Ph.D. researcher:



Cost categories

Amount (€/ month)

Living allowance


Mobility allowance


Family allowance



b)     Working conditions, institutional administrative support, and available

  • Access to the academic host’s Researcher Development Centres
  • Access to research support services (e.g., technology transfer and IP management) to capture, protect, and appropriately exploit the knowledge derived from MedDevDoc.
  • Access to the office and laboratory space needed for the research project.


c)     Intersectoral Secondment

Non-academic secondments are a requirement. At the application stage, candidates can nominate up to three potential secondment organisations and provide reasoning for the fit with their project. The total secondment duration is six months.


Submission of the Application

Applications must be submitted via the online application system on or before the call deadline (4 June 2024). To apply, all applicants need to register in the system. Each applicant will receive individual login details. Once registered, applicants can offer relevant information to the system, stored there until they submit the application or decide to change information recorded earlier. The online application system will automatically close at midnight Irish time on the submission date.

Eligibility Check

All applications will be checked for eligibility once the online application system is closed. All applicants will be informed of the results of eligibility checking. If an application is found ineligible, applicants will be provided with an explanation of the grounds for ineligibility.

Ethics Check

All eligible proposals in which ethics issues are raised will undergo ethics review. If you answer yes to any of the ethics questions in your online application, you must include an ethics self-assessment in your proposal. Please refer to the Guide for Applicants for further information on ethics checking.

International Peer-Review

Each eligible application will undergo external international peer review. Three independent experts (Peer Review Panel) will evaluate each proposal in line with the evaluation criteria described in the Guide for Applicants. 

Ranking of Applications

Applicants will be ranked based on their scores from international peer review.  The weighted score will be subject to a threshold of 50%.

Interviews of Top Scoring Candidates

Several top-scoring candidates will be invited to the next phase, a competency interview by an Interview Panel. The final mark for each candidate will comprise the score for the research proposal (50% weighting) and the interview (50% weighting).

Final Funding Decision

The MedDevDoc Steering Committee will endorse the final funding decision based on the recommendations of the Peer-Review Panel and Interview Panel.

Studentship Offers to Successful Candidates

The MedDevDoc Programme Manager will inform successful candidates, after which Human Resources will issue formal letters of offer based on the final funding decision of the Steering Committee.

Redress Procedure

All candidates have a right to a redress procedure if they feel that there has been a shortcoming in how their proposal was evaluated. To avail of that procedure, the applicant must request redress within 15 working days of receiving feedback on the eligibility check or proposal evaluation. Submissions must be emailed to using the redress form available above. A Redress Committee will examine redress requests. Please see the Redress Request Form or Guide for Applicants for further details.